IMPORTANT NOTICE TO WEBCAST PRESENTERS from Jeremy Stansfield:
Microsoft LiveMeeting 2007 was rolled out Friday night, November 16th. All logins after this date will automatically trigger an installation page for LiveMeeting 2007. A guest or prospect may choice the WEB version which is fast to install. However, we recommend the full version windows INSTALL (15.3 meg) to take advantage of more features.
The most important change to NOTE is that any Audio Broadcasting Feature you previously had set up will not work properly until you change some meeting options! You will need to login at www.usana2day.com and launch your Web Conferencing. Click MEETINGS and then after selecting the meeting you want to update, click MEETING OPTIONS on left side. Scroll down until you see "Setup" as shown below. Though we don't use a conference provider named in the list, just choose Verizon Business. Then, Telephone and computer audio conferencing. Make sure "Enable one-way Internet Audio Broadcasting" is set. (Otherwise, you cannot lockout your attendees from using their Microphone to broadcast during your meeting.)
You will also need to make sure you have a "Participant Code" and "Leader Code" entered. Even if these codes are fictitious, digits needs to be entered or the system will not give you access to start the broadcast. You can change the number or code later from inside your LiveMeeting Console. We will notify Microsoft of this programming glitch to be resolved on future update.
The new Console is completely different because there is no default window layout. Meaning, that all features are only available from the Drop Down Menus. Therefore, a guest logging in for the first time may not even notice how to drop the attendees list down to see who else is part of the live meeting. As a presenter, you may want to remind them of this feature. Luckily, each drop down menu/window does have the ability to be moved or floated on your computer screen. If you click and drag the top bar right in the center of each window, if can be dragged and dropped into a preferable location. You drop it once you see the Gray shaded box to drop into. We will submit an important request to Microsoft to establish a default layout on upcoming updates as soon as possible.
You will also notice you can only see the Attendee List OR the Seating Chart, but not both at the same time. For presenters, we like to use the Color Feedback for audio. Therefore, you may want to switch to Seating Chart mode when speaking so you can easily see if there are audio broadcast problems. Feedback is now locked in place at top right. Another enhancement request to Microsoft will be for the Seating Chart and Attendee list to be viewed at the same time.
Below is a basic layout I have been using as an
example. Once you set up your layout, the system will remember the next
time you log in to any webcast.
Notice the Thumbnails below the presentation pane above. This was created by right clicking on the main presentation or pushing Thumbnails button in the Content window.
You will notice that there is no more Thumbnail picture of presenter except by click to the right of someone's name in the attendee list. However, any presenter can have a webcam connected to their computer and pres the webcam icon and it will instantly be viewed for everyone in the main area of the Voice & Video window.
Below, you will need to check your Attendee Permissions. You do this by going to PERMISSIONS in the Attendee window or drop down. If any menu is not shown, click the >> arrow button.
Review current content should be off (gives ability for attendee to review all slides of the presentation at anytime)
If shown, Create Personal Recording should be off to limit compliance exposure.
Interact: View Attendee List and View Seating Chart should be checked all the time.
Chat feature should be toggled on and off before and after your presentation.
Use content tools should be turned off. However, to use Remote Desktop Sharing, this will need to be turned on temporarily. Don't forget to turn back off otherwise your attendees can view and change content / resources.
For any presenters logged in with operational microphones attached to their computer, they can UN-MUTE mic and instant audio broadcasting will occur from their mic. In most cases, they won't hear on their computer speakers, but everyone else will! However, on one of the computers in our office you do hear the audio through the speakers when using the mic and it causes feedback until you mute the speakers. You can right click your name or use short cut buttons on the tool bars to toggle on/off your MIC and SPEAKER.
To begin audio broadcast with LiveMeeting dialing out to your phone or conference call bridge, go to Voice & Video pane and then OPTIONS. Choose "Connect Telephone and Computer Audio...".
If this option is grayed out, then one of the items explained above in Meeting Options was not done correctly. Remember, there can be a short delay after changes in Meeting Options before reflected in LiveMeeting Console. Also exit LiveMeeting Console when Meeting Options dealing with audio are changed.
Recordings in 2007 can be set to record to the Service shown as "To Service" or to your local computer. For STI webcasts, if you have done a great recording and would like to submit for review to be made available to the STI Team... you should save "To Service". If you just want your own recording to review for reference and improvements, it's better to save "To My Computer."
To advance slides in 2005, it was the Ctrl+Right Arrow Key. However, in 2007 it's Ctrl+Down to advance and Ctrl+Up to back up. Buttons are located on bottom left corner. If you choose to go to FULL SCREEN mode (bottom right corner tool), then you and right click on presentation and choose THUMBNAILS. Use spacebar and down or right arrow to advance. See below: (Esc to exit full screen)
TIPS:
Need to Erase all Annotations in a Presentation? Just go to the Content pane. Click MANAGE (or >> to find it) and then choose the resource. Then click the Eraser button. This can be done before, after, or during a presentation.
In 2005, you could promote any attendee to a presenter by right clicking on their name. Though you will see this option in 2007 it will be grayed out and not available when you have "Enabled-one way internet audio broadcasting". So be sure to have anyone you may use as a presenter logged in on the presenter link prior to starting. A request to correct this will be submitted to Microsoft.